Topics and panels subject to change - for speaker line-up click here 

Challenges posed by the lack of standardisation in event safety protocols

This panel discussion examines the critical challenges arising from the lack of standardisation in event safety protocols across the events industry. It highlights how inconsistent safety practices, differing legal requirements, and varied interpretations of risk management create confusion, increase liability, and compromise the well-being of attendees, staff, and contractors. Drawing on real-world case studies and industry feedback, the presentation explores the consequences of these disparities, from communication breakdowns between multi-agency teams to inefficient emergency responses and avoidable safety oversights. Attendees will learn why a unified approach to safety planning is essential, particularly in an increasingly complex and large-scale event era. The session concludes by proposing steps toward harmonisation, including adopting best practice frameworks, enhanced training, and inter-agency collaboration to create safer, more resilient event environments.

Panelists: Mike Lord; Kevan Jones; Elrese Stander; Gift Shezi

Recruitment, training and empowerment of the event safety steward

This panel discussion explores the critical role that event safety stewards play in ensuring the well-being of attendees, staff, and performers at public gatherings. It highlights the importance of strategic recruitment practices to attract individuals with the right aptitude, temperament, and communication skills to maintain a calm, orderly, and responsive safety presence. The presentation further examines the value of comprehensive training, which equips stewards with knowledge of safety protocols, crowd management techniques, emergency response procedures, and legal responsibilities. Lastly, it emphasises the need to empower stewards through ongoing support, clear communication, and a strong organisational culture that values their contributions. By investing in the right people and providing them with the tools and confidence to act effectively, event organisers can build a proactive, professional safety team that enhances public trust and contributes to the smooth running of any event.

Panellists: Thyr Rodriques (UEFA); Mike Lord (Alliance Safety); George Skazikis (EVSOL)

Stay cool when things heat up – fire safety in live events

This panel discussion explores the critical importance of fire safety within the dynamic and often high-risk environment of the events industry. From concerts and festivals to conferences and exhibitions, events bring together large crowds, temporary structures, electrical setups, catering facilities, and often pyrotechnics — all of which present unique fire hazards. The session will examine key fire safety principles, including risk assessment, emergency planning, staff training, evacuation procedures, and compliance with local fire regulations and building codes. Real-world incidents will be analysed to illustrate the devastating impact of fire when precautions are overlooked, and best-practice strategies will be shared to help event organisers, venue managers, and safety officers proactively prevent fire-related emergencies. Ultimately, the presentation aims to reinforce that a robust fire safety plan is not only a legal obligation but a vital component of protecting lives, property, and the success of any event.

The Power of Partnership – Strengthening the Events Sector Through Industry Collaboration

This panel discussion explores the critical role of cooperation and collaboration between industry associations within the events sector. As the industry continues to evolve in response to shifting regulations, technological advancements, and growing public expectations, no single organisation can address the challenges alone. By working together, associations can share knowledge, align standards, advocate more effectively, and pool resources to build a more resilient and professional industry. The session will highlight case studies of collaborative initiatives, outline the benefits of unified advocacy and joint training programmes, and explore strategies to overcome barriers to cooperation.

Panellists: Marius Atterbury (FPASA); Sharif Baker (SACIA); Neels Nortje (SAIOSH);

SASREA workshop - Big red pen

This workshop offers a timely and collaborative platform to review the Safety at Sports and Recreational Events Act (SASREA), with the aim of identifying strengths, challenges, and opportunities for improvement. Stakeholders from across the events, sports, legal, enforcement, and public safety sectors will come together to examine how the Act has been implemented, where it may fall short, and how it can be enhanced to better reflect current operational realities.

The session will include expert-led briefings on the legal and regulatory framework, case studies highlighting practical applications and enforcement challenges, and facilitated group discussions. Delegates will be encouraged to share their experiences, raise concerns, and suggest practical amendments or policy shifts that could enhance the Act's clarity, efficiency, and impact.

Outcomes of the workshop will be consolidated into a formal submission of recommendations aimed at strengthening SASREA to ensure safer, more effectively managed events across South Africa. This is a unique opportunity to help shape the future of event safety legislation through informed dialogue and collective insight.